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Information for Program Directors

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Information for Program Directors

The University has adopted a Protection of Minors Policy to promote the well-being and safety of minors who participate in programs or activities run by or associated with Rutgers. Directors of programs or activities involving minors (“Program Directors”) must take the steps outlined below 3-4 weeks before your event begins.

Notification Methods

What should you do if you suspect abuse or neglect?

Make a report:

  • If you know or suspect that a minor is suffering abuse or neglect.
  • Regardless of who the suspected culprit may be — a family member, teacher, religious leader, student, or coach, well-respected or not.
  • Regardless of where the abuse or neglect may be occurring, for example in the home, at Rutgers, or elsewhere.

Before making a report, you do not need to conduct your own investigation or be certain that mistreatment has occurred.

Anyone who makes a report in good faith receives legal protection from retaliation. So pick up the phone. It's your legal duty, and it's the right thing to do.

If you have additional questions, please feel free to contact the Minors on Campus Task Force at
protectminors@aps.rutgers.edu.

Protection of Minors (POM) Procedure for Program Directors

Please be sure to complete the following steps at least 3-4 weeks before your event begins:

  • Register your program (or renew an existing program) through the Protection of Minors (POM) Database.
  • Enroll yourself, your employees/volunteers, and service providers for the 30-minute online training course by clicking “add person” as part of the registration process in the POM database.
  • Initiate mandatory background checks and sex offender registry checks for staff and volunteers who exercise responsibility over minors as defined by the policy through the POM database.

The database will set auto-reminders for annual training requirements, 3-year background check renewals, and annual sex offender registry check renewals.

Please note: If your program involves minors going into a laboratory, please be sure to also follow the instructions outlined by Rutgers Environmental Health and Safety.

Your program will be responsible for the cost of the background checks initiated in the Protection of Minors Database.

How to Obtain Criminal Background Checks (Every 3 Years)

Program Directors must ensure criminal background checks are conducted every three years and sex offender registry checks are completed annually. Background checks conducted tri-annually include a sex offender registry check, therefore both do not need to be completed within the same year.

  • For programs that meet the definition of a "camp" as outlined by the NJ Camp Standards, Program Directors must use the New Jersey State Police (NJSP) for their background checks.

All other programs may use one of the two following university-approved options:

  • NJ State Police Background Checks.
  • UHR Coordinated Background Checks.

To initiate the background check process, you must log in to the Protection of Minors Database, register your program, and enter any individuals that need to undergo a background check into the system. Automatically generated emails will be sent to those individuals with instructions on how to complete these assigned tasks. You will be able to track progress on all assigned tasks through the POM Database.

Annual Sex Offender Registry Checks

Sex offender registry checks are required annually. Background checks conducted tri-annually include a sex offender registry check, therefore both do not need to be completed within the same year.

Program Directors may choose one of the two following methods to conduct these checks:

  • UHR Coordinated Sex Offender Registry Checks
    ($2 per person).
  • Free National Sex Offender Registry Check run by Program Director.

To initiate either of these options, you must log in to the Protection of Minors Database and click the "Check Sex Offender Registry" tab.