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Information for Third Parties

Information for Third Party Organizations

Third party organizations that wish to utilize Rutgers University facilities for youth-serving programs or activities must ensure their programs are run consistent with the guidelines of the University's Protection of Minors Policy and the Guide to Working with Minors.

Notification Methods

Definitions:
Abuse
Abuse is the physical, sexual or emotional harm or risk of harm to a child under the age of 18 caused by a parent or other person who acts as a caregiver for the child.
Neglect
Neglect occurs when a parent or caregiver fails to provide proper supervision for a child or adequate food, clothing, shelter, education or medical care although financially able or assisted to do so.

What should you do if you suspect abuse or neglect?

Make a report:

  • If you know or suspect that a minor is suffering abuse or neglect.
  • Regardless of who the suspected culprit may be - a family member, teacher, religious leader, student, or coach, well-respected or not.
  • Regardless of where the abuse or neglect may be occurring, for example in the home, at Rutgers, or elsewhere.

Before making a report, you do not need to conduct your own investigation or be certain that mistreatment has occurred.

Anyone who makes a report in good faith receives legal protection from retaliation. So pick up the phone. It's your legal duty, and it's the right thing to do.

If you have additional questions, please feel free to contact the Protection of Minors Steering Committee at
protectminors@aps.rutgers.edu.

Contracts for Using University Facilities

All contracts for the use of University facilities by outside parties for programs involving minors must provide a link to the Protection of Minors Policy and reference the requirements for program registration, training and background checks. Suggested contract language:

Rutgers University has adopted a Protection of Minors Policy to promote the well-being and safety of minors who participate in activities on-campus. The policy includes requirements relating to reporting suspected abuse or neglect of minors, registering programs, completing relevant online training, and undergoing background checks. Non-University organizations that wish to operate programs or activities involving minors at Rutgers must ensure their programs are run consistent with the guidelines of the University's Protection of Minors Policy and the Guide to Working with Minors. Visit protectminors.rutgers.edu for more information.

Policy Requirements

The following requirements must be met by Program Directors 4 weeks before your program begins.

Program Registration
Register your program annually with the University in the Protection of Minors (POM) Database by visiting halflife.rutgers.edu/minors.

Training
Enroll yourself, your employees, volunteers, and service providers for the free 30-minute online training course by clicking "add person" as part of the registration process in the POM database. This is an annual requirement. Please note, employees should not self-enroll for training. They should be enrolled by the Program Director as part of the registration process.

Background Checks
Conduct criminal history and sex offender checks on staff and volunteers who exercise responsibility over minors as defined by the policy. This is required once every three years. You may select "Third Party Coordinated Checks" in the database during the registration process. Once each employee has successfully passed their background check, you must certify this requirement has been met in the database. Follow the steps outlined below to certify you have completed your background checks before the program begins:

  • Log back into the POM database
  • Click "Edit an existing program"
  • Select the program you wish to edit
  • Click on "Manage People" on the left menu bar
  • Enter the date of the last successfully completed background check that was returned with no adverse information for each person's record

Please Note: If a background investigation indicates a record of sexually based offenses, crimes against minors, or any other adverse information, the Program must contact Rutgers University Human Resources at BackgroundCheck@hr.rutgers.edu. The University may exclude any external program employee, volunteer, or representative who does not successfully pass a background check.

The University reserves the right to require proof of compliance with the above noted policy requirements. Failure to comply with the provisions of this policy may result in the cancellation of your event and/or denial of permission to continue operating your program or activity at Rutgers University.

Understanding Your Duty To Report

Make sure that you understand your responsibility to report suspected abuse or neglect of children:

  • Call 9-1-1 if you suspect that there is immediate danger to any child.
  • Let the University know promptly by contacting Rutgers Police Department at 732-932-7211.
  • In New Jersey, any person having reasonable cause to believe that a child has been subjected to abuse or acts of abuse should immediately report this information to 1-877 NJ ABUSE (1-877-652-2873). A concerned caller does not need proof to report an allegation of child abuse and can make the report anonymously.
Additional Resources

Instructional Sheet for External Agencies

Have Questions? Email the POM Steering Committee at protectminors@aps.rutgers.edu.